SAP vs Business Central

Dynamics 365 Business Central vs SAP Business One

Are you looking for a suitable ERP for your business? Are you doubting between Dynamics 365 Business Central or SAP Business One? It is normal that among your main concerns are the actual cost of implementation, usability factors, product reliability, updates and the learning curve, to list some examples.

Both are two of the most powerful ERPs on the market and can be used on both Desktop, Tablet or Mobile. B1 has many features and functions as well as Dynamics 365 Business Central, so below we break down a comparison of these two ERPs, so you have all the knowledge possible for your choice.


SAP Business One Price

What is the price of SAP Business One? The short and approximate answer is that the price of SAP Business One is Professional License ($108 USD per user per month as a subscription) and for a limited license ($56 USD per user per month as a subscription). Prices are in dollars and are estimates since SAP does not apply a price transparency policy and there is no price information on the SAP website. The prices presented are estimates and, therefore, to really know the price you should contact a partner and request a quote.

Dynamics 365 Business Central Cloud Price

In this case the price is completely transparent and can be consulted on the official site. In its cloud mode, it is licensed per nominal user per month on 3 levels:

  • Team Member (query user and limited functionality) for € 7.50 / month
  • Essentials (user with full functionality less access to the Manufacturing and Service Management modules) for € 65,50 / month
  • Premium (user with access to all functionality, including manufacturing and services) for € 93,60 / month.

This monthly payment per user offers access to all ERP functionality, without any surcharge, so that it will always support your growth strategy without increasing its price

Business Central as well as SAP Business One is sold through authorized partners. That is, the purchase of a license and the start-up must always be carried out through a partner. Of course, monthly you can regulate the users you need depending on your workload.

We could say that the limited licenses in SAP B1 cost up to 8 times more monthly than in Business Central.


SAP Business One and Dynamics 365 Business Central can be deployed on-premise or in the cloud, and are sold exclusively through a channel of authorized partners.

Once a customer has purchased B1, SAP grants access to a help portal where users can find out how to configure, implement and update the software . After logging into this help portal, users can also configure permissions, generate reports and expand the software with add-ons.

With Dynamics 365 Business Central the implementation and support is done only accompanied by the partner, providing a totally personalized service and helping you in the day to day of a complex project.

Depending on the company

With SAP Business if the company grows, it is very possible that it surpasses Business One, and you need to migrate to other SAP solutions that are richer in functionalities, therefore, more expensive, or end up changing to a totally different solution.

Business Central is used by companies in various sectors and industries, from IT and medical assistance, to food services and distribution. It is intended for scalability and can serve you as your company becomes international. This makes it a more robust platform that will accommodate a wider range of business models.


SAP B1 has less flexibility in implementing. Business One implementations include a minimum of ten main modules, without the possibility of discarding them if the functionality they provide is not in the interest of your company.


On the other hand, Business Central allows you to choose individual modules to create a customized solution that aligns perfectly with the way you operate your business.


The two ERPs have the ability to integrate with other applications and make custom-made customizations. Modifications can be made by creating custom applications or functionality, installing third-party applications or working with third-party services and integrating them with the ERP.

When comparing these solutions, it is also important to consider the amount of developed product available. As business needs are rarely individual, having a wide network of customers and partners allows Microsoft Business Central to offer apps for Business Central that expand or kill its functionality for certain circuits and businesses. Working on a solution adapted to your business avoids problems in the future, especially since it is focused on the productivity of employees and their processes from the start.

After a couple of years in the market there are already numerous applications built for Microsoft Dynamics 365 Business Central . The solution has more than 550 complementary solutions in APP format available in its Marketplace known as Appsource.

Business Central price

Along with these custom options, there are also options to integrate and synchronize effortlessly with a large number of other Microsoft apps. Naturally, Microsoft products connect to each other more fluidly, as is the case with Business Central and Office 365. And also with third-party products through API, Webservice, file sharing, etc.

SAP currently does not match these figures: your Appcenter lists 73 applications for Business One . Today, his philosophy goes more through the particular development to the client. While it is true that it will be a customized solution anyway, the hidden cost of maintaining customizations over time must be taken into account.

SAP B1 price


Scalability and improvements

Both applications, as they work in the cloud , version updates are performed automatically. You will always be working on the latest version of the tool.

BC is compatible with many countries and languages, and as mentioned allows your company to easily scale. Its ability to execute and graphical interface allows a very good user experience.

Microsoft is also a pioneer incorporating new technologies in its ERP such as IoT, AI, mixed reality and many other capabilities created in Azure.


SAP B1 is especially used by companies focused on people and services, its support for more complex use cases focused on merchandise meets certain barriers.

Business Central has a CRM in its ERP functionality, but for cases that require more specific sales functionality, native integration with Dynamics 365 for Sales , which is a complementary licensing.

Microsoft has an extensive operational map, its functionality and its native integration with the Azure platform, Power Platform and all the tools of the Microsoft suite, it achieves better functionality for different business cases.

Business Central provides services to companies in all sectors, from medical care, retail, manufacturing, distribution, food services and more. By implementing a stronger platform, the ability to scale and help businesses is much more efficient.

Because of the impact ERPs have on a business , it is essential to make sure you choose the right option . With transparent, comparatively lower costs and a simpler implementation, Business Central strongly leads the ERP market in Europe. While SAP Business One fulfills all its promises and is a great product, it is superior in start-up, licensing and long-term support costs .


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